This organization shall be called the Board of Trustees of the Worthington Public Library (commonly referred to as Worthington Libraries). Its mailing address shall be:
Board of Trustees of Worthington Libraries
820 High Street
Worthington, OH 43085
The Library shall be called the Worthington Public Library (commonly referred to as Worthington Libraries). Its administrative offices are located at 820 High Street, Worthington, OH 43085. Its libraries are:
Worthington Libraries connect people to a world of ideas and each other.
Worthington Libraries is organized as a school district free public library in accordance with Ohio Revised Code Chapter 3375. The library's Board of Trustees consists of seven members who are appointed by the Worthington Board of Education.
Each library trustee is appointed to a seven year term. Appointments are staggered such that no more than one trustee term is scheduled to expire in the same year. By policy of the Board of Trustees of Worthington Libraries (Selection of Board Members policy), trustees may serve only one seven-year term. In the event that the incumbent of the term ending has been in that position for less than one half of a full term, that person may be recommended for reappointment.
A trustee must be either a qualified elector of the Worthington School District or a qualified elector who resides outside of the Worthington School District but within Franklin County. By law, a majority of the trustees (at least four) must be qualified electors of the Worthington School District. No one is eligible for membership of the library's Board of Trustees who is, or has been in the year previous to his or her appointment, a member of the Worthington School Board.
All library trustees serve without compensation. In general, trustees are guided in the performance of their duties by the most recent edition of the Ohio Public Library Trustees' Handbook.
The insight and attention of each trustee is a valuable asset to the Board and the library. Therefore, regular attendance is expected.
Every effort should be made to inform the director of necessary absences at least 24 hours before the meeting in order to assure a quorum for the transaction of business. Any Board member missing four meetings during the calendar year, subject to due consideration and recommendation by the Board of Trustees, shall submit a resignation to the Board of Education.
Vacancies on the Board will be filled in accordance with the Selection of Board Members policy.
The Board of Trustees shall have all the powers and duties granted to it by law and detailed in Ohio Revised Code 3375.40. The Board shall determine and establish in accordance with the law, the basic policies of the library with respect to:
The policies approved by the Board shall remain in effect until changed or rescinded by further action of the Board. These policies shall be administered by library staff. The director shall maintain a file of all policies established by the Board for consultation and distribution as directed by the Board and as required by law.
The Board of Trustees shall be responsible for hiring the library director and appointing the library fiscal officer, and for ensuring that the director and fiscal officer carry out the policies of the library in an effective, efficient, and lawful manner.
All powers of the library Board are vested in it as a Board, and none at all in its individual members. The individual trustee has no power to act for the Board in any way, unless authorized to do so by the Board itself. Worthington Libraries will provide reasonable insurance coverage to indemnify trustees in the performance of their duties.
At the annual organization meeting the Board shall elect from its membership a president, vice-president, and secretary, each of whom shall serve a term of one year, commencing immediately upon election and continuing to the election of officers at the next annual organization meeting.
No board member shall hold more than one office at a time.
Vacancies in office shall be filled by vote at a regular meeting of the Board as soon as possible after the vacancy occurs.
Either the president, vice-president, or secretary shall sign, along with the fiscal officer, each check issued by the library. The president and secretary shall sign any conveyance of real property.
The regular meetings shall be held each month, the date and hour to be set by the Board. The annual organization meeting shall be in January. Officers shall be elected and installed. At/or prior to this meeting, the Board shall elect and fix the compensation of a fiscal officer, who shall serve for a term of one year. The fiscal officer shall execute a bond in an amount and with surety approved by the Board, payable to the Board, and conditioned for the faithful performance of the official duties required. The Board shall appoint a deputy fiscal officer, for a term of one year, and authorize such deputy to receive and disburse funds. Such deputy shall execute a bond in the same manner as the fiscal officer.
The order of business for regular meetings shall include, but not be limited to, the following items which shall be covered in the sequence shown so far as circumstances will permit.
Visitors' comments will be entertained during the designated time for Public Participation at each Board meeting. The presiding officer may set a time limit for the comments. Each speaker will give his/her name and address. At the end of each visitor's comments, Board members may ask questions. Board members may respond to the speaker's questions and/or concerns or refer them to the appropriate Board committee for review. The committee will report back to the Board after review of the concerns.
A quorum for the transaction of business at any meeting shall consist of a majority of members of the Board. Proceedings of all meetings shall be governed by ROBERT'S RULES OF ORDER.
Special meetings may be called by the president, or at the request of three or more members, for the transaction of business as stated in the call for the meeting.
The standing committees of the board shall be the Finance/Operations, Personnel and Planning/Library Services Committees, the Nominating Committee for Board Officers, the Board Governance Committee and the Records Commission. Ad hoc or temporary committees may be appointed and charged with specific tasks by the board president as required; such committees are automatically dissolved upon completion of the assigned tasks. Trustees are appointed to committees by the president. Committees serve an advisory role and make recommendations to the board; a committee has no other power, unless, by suitable action of the board, it is granted a specific power to act. All committee actions are subject to approval by a majority of the board. In general, committees will work in conjunction with the director and fiscal officer. See Appendix for an outline of specific duties and an annual timeline of the duties of the standing and sample ad hoc committees.
The committee shall advise the board on all matters relating to the library budget, appropriations, funds, investments, finances, receipts, disbursements and operations, including building repairs. The committee shall also act as an Audit Committee to monitor and review the library's accounting and financial reporting practices, legal compliance, financial condition and controls over safeguarding of assets.
The committee shall advise the board on objectives and policies relating to personnel practices, standards, and problems.
The committee shall discuss with and advise the director and staff on options for the library's future, near and long term, and make recommendations to the board. The committee reviews possible changes in library services and recommends policy changes to the board as appropriate.
A Nominating Committee shall be appointed by the president at the November regular meeting and shall present a slate of officers at the December regular meeting. Additional nominations may be made from the floor at that time. The board will vote on the officers at its organization meeting in January.
This committee serves as the recruiting, assessing and education committee of the board. It ensures the board's effectiveness and continuing development. The committee recruits and interviews candidates for any upcoming trustee vacancy and recommends the name of a candidate for approval of the library board to be sent to the Worthington Board of Education for its consideration in making an appointment to the library board. This activity of this committee is governed by the Selection of Board Members policy.
The Records Commission shall consist of the Board of Trustees and the fiscal officer. The commission shall meet at least once every twelve months and shall be responsible for overseeing the library's compliance with the Ohio Records Law as described in Chapter 149 of the Ohio Revised Code.
The board shall appoint and fix the compensation of the library director. The director shall have full charge of the administration and operations of the library in accordance with the objectives and policies adopted by the board and under the direction and review of the board. The library director has the authority to administer, and is responsible for, the care of all buildings, furnishings, and equipment; for the employment and direction of library staff; for the selection, acquisition, and disposition of library materials; and for maintaining excellent library service.
The director shall serve at the discretion of the board. His or her employment shall be governed by the language of his or her contract and the policies of the library as adopted by the Board of Trustees.
The board shall appoint and fix the compensation of the fiscal officer. The fiscal officer is the library's chief financial officer and acts as the Board's financial agent in library matters. The fiscal officer shall administer and manage the funds of the library in accordance with law and with the objectives and policies adopted by the board and under the direction and review of the board. The fiscal officer has the authority to administer, and is responsible for, the receipt, deposit, and expenditure of, funds; the internal control of library expenditures; and the documenting and reporting of financial activity.
The fiscal officer shall serve at the discretion of the board and is appointed for a one-year term at the annual organization meeting of the Board of Trustees. His or her employment shall be governed by the language of his or her contract and the policies of the library as adopted by the Board of Trustees.
The Board of Trustees subscribes to the statement of principles promulgated by the American Library Trustee Association as listed below, and is bound by the applicable statutes of the Ohio Ethics Law and the rulings of the Ohio Ethics Commission.
Adopted by the Board of Directors of the American Library Trustee Association, July, 1985.
Adopted by the Board of Directors of the Public Library Association, July, 1985.
Amended by the Board of Directors of the American Library Trustee Association, July, 1988.
Approval of the amendment by the Board of Directors of the Public Library Association, January, 1989.
When necessary, the Finance/Operations Committee will review the bylaws and recommend changes to the board.
These bylaws may be amended at any board meeting by the affirmative vote of a majority of the full membership of the Board of Trustees provided that a notice of the proposed amendment shall have been included in the agenda for the meeting.
Members of the Board of Trustees are covered by the library's Director's and Officer's Liability Policy, including their liability resulting from either institutional or individual lawsuits.
Adopted by the Board of Trustees of Worthington Libraries, June 15, 2010, revised May 17, 2016.